SALES REPORTS
These reports
are generated on a daily / weekly / monthly / quarterly / annually basis
These reports
are generated by the assistant managers / assistant executives at the
distributor level
Reports are
submitted to the Areas sales manager or Asst. Manager or ABM
Typical
contents of the report include Opening stock, closing stock, ordered stocks,
received stock, claims settlement ( Sales promotion Scheme / salary to salesmen etc.) and damaged stock.
A sales
position report is generated weekly or two times in a week by the manager
(cigarettes) at the distributor level. This report is submitted either to the
area sales manager or the assistant manager.
The report contains the following:
Opening
stock: It is the stock of an item (cigarettes) present at the beginning of the
week. The stock which is left at the end of the week becomes the opening stock
for the following week. The distributor takes the order 2-3 times in a week.
The distributor has to make payment of the ordering stock prior the delivery of
the stock; no credit is given on cigarettes.
Received
stock: It is the stock which each distributor obtains at the beginning of the
week from the warehouse and further distributes it to the wholesalers, salesmen
and hawkers
Sale of the
stock: This includes the total sale done by the distributors and the retailers
from the stock in a week.
Damaged
stock: Cigarettes have a shelf life of up to 9 months but companies do not
print it on the packet ( as per the COTPA) as they are tending to absorb
moisture. All damaged or unsold stock is bought by the salesmen and distributor
manager and kept at the distributor point. ASM / ABM destroy the damaged or DND
stock once in 3-6 months at distributor point only after clearing the debit note
claims.
Closing
stock: The stock which is left at the end of the week.
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